Introduction

Karshi State University ("the University," "we," "us," or "our") is committed to protecting the privacy and security of the personal data of our students, faculty, staff, alumni, and visitors. This policy outlines our practices concerning the collection, use, and disclosure of your personal information through our official website, https://www.karshiuniversity.edu (fictional URL), and its associated services (collectively, "the Service").

1. Information We Collect

We collect information to operate effectively and provide you with the best experiences with our services. The types of personal information we collect depend on your interaction with us:

• Personally Identifiable Information (PII): When you apply for admission, register for courses, or use our portals, we may collect PII such as your full name, email address, telephone number, residential address, date of birth, and academic records.
• Technical and Usage Data: We automatically collect data when you interact with our Service. This may include your IP address, browser specifications, device type, pages visited, visit duration, and other diagnostic data to improve functionality and security.
• Cookie and Tracking Data: We utilize cookies and similar tracking technologies to monitor activity, remember your preferences, and enhance your user experience. You have the option to configure your browser to decline cookies.

2. Legal Basis and Purpose of Data Processing

The University processes personal data for the following purposes and on the following legal bases:

• To Fulfill a Contract: To provide core educational and administrative services, such as processing applications, managing student records, and delivering online learning.
• For Legitimate Interests: To improve our Service, maintain a secure environment, communicate with you, and conduct statistical analysis for institutional advancement.
• To Comply with Legal Obligations: To meet requirements set by law, regulations, or governmental authorities.
• With Your Consent: For any other purpose for which you have provided explicit consent.

3. Data Sharing and Disclosure

We do not sell or lease personal data. We may share your information only in the following circumstances:

• With Service Providers: We engage trusted third-party vendors who perform services on our behalf (e.g., cloud hosting, payment processing). These vendors are contractually obligated to safeguard your data.
• For Legal and Security Reasons: We may disclose data if required by law or if we believe in good faith that it is necessary to protect the rights, property, or safety of the University, our users, or the public.
• Academic and Research Purposes: Anonymized and aggregated data may be used for research and statistical analysis.

4. Data Security and Retention

We implement robust technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. We retain personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws and University policies.

5. Your Data Protection Rights

You have certain rights regarding your personal data, subject to local data protection laws. These may include the right to access, correct, delete, or restrict the processing of your data. To exercise these rights, please submit a formal request to our Office of Data Privacy via the contact information provided below.

6. Policy on Children's Data

The University’s services are not directed at individuals under the age of 13. We do not knowingly collect personal data from children without parental consent. If you believe we have inadvertently collected such information, please contact us immediately to request its deletion.

7. Policy Updates

This Privacy Policy may be amended from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically to stay informed.

8. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact the University's Office of Data Privacy:

• By Email: privacy@karshiuniversity.edu (fictional)